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Managing your Library Reserves

Adding items to a list

 

You can add items to your Library Reserves List that are available physically in the Library or electronically through the Library databases. Materials that are added to your Library Reserves List that are not available through the CSUSM Library will be reviewed by library staff. For books, library staff will request for the library to purchase an e-book version or physical copy, however, approval is based on material type and cost and it not guaranteed. For electronic material like articles or book chapters, library staff will scan the material from our collection if faculty do not have a PDF copy already. 

There are several ways to add resources to your list:

  • Library Search: Add resources directly from Library Search.
  • Internet sources: Include online resources from the internet.
  • Favorites: Add resources from your Favourites in Resource Lists.
  • Manual entry: Manually input resource details or autofill from a DOI, ISBN or upload a file.
  • Reference managers: Import resources from reference management tools.

Options for adding items to lists

Steps:

  1. Navigate to Canvas, open the Course navigation menu and select Library Reserves.
  2. Once the list loads, click the Add button and select Search the library:
  3. Use OneSearch (search box) to find books, chapters, articles, videos and more that we have available in the Library or online. You can also choose to expand your search to include non-full-text items that may be available for purchase.
  4. Type in your keywords and click the search icon.

  5. Select an item from the list of results, drag and drop the citation into the correct section OR click on the record, choose which section to add it to and click Add:

  6. You can also send a search result to a reserves list directly from Library Search:

  7. The item is added to your list:

  8. Click on the item to add tags and notes.

Cite It! is a tool that allows you to link articles, web pages, YouTube videos, etc. to your Library Reserves List. Simply install Cite It! into your bookmarks bar and you can place any URL directly into your Library Reserves List. The button works with Chrome, Firefox, Safari and Edge.

Steps:

  1. Click on the settings icon in the top right of the window.
  2. From the dropdown menu click on Cite It! 
  3. Drag and drop the Cite It! link to your bookmarks bar 

When you find something online you'd like to add to a list, for example, a news article or a YouTube video:

  1. Click Cite It! from your bookmarks bar 
  2. Fill in any missing details from the pop-up window.
    • Choose the Type of material you are adding and fill in the appropriate fields 
    • Choose where to add the item – Favorites or Library Reserves List 
      • Library Reserves List names will appear in the drop down menu 
      • Sections of Library Reserves Lists will appear in drop down menu 
  3.  Click Add or Add & Close 

Cite It! checks to see if the article or item you want to include in your Library Reserves List is already available through the CSUSM library. Cite It! will check to see if the CSUSM library already has it.

 

Items saved in your Favorites can be added directly from there or from within a list. See the steps below for adding favorites from within a list. 

Steps

  1. Click the Add button and select Add from favorites:
  2. Select the item and choose which sections to add it to.
  3. Click the Add button:
  4. The item is added to your list:

  5. Click on the item to add tags and notes.

You can add items to your Favorites the same way as described in the Library Search and Internet Sources steps but instead of selecting a list or section, choose Favorites. See the Favorite page for more information.

Adding personal copies to be on reserve available in the Library

Steps: 

  1. Navigate to Canvas, open the Course navigation menu and select Library Reserves.
  2. Once the list loads, click the Add button and select Manual entry:                                                   
  3. Choose Type – Book.
  4. Enter the Title and click Next:   
  5. Enter all applicable fields (author, ISBN, edition, publication date, publisher, place of publication, volume, and/or additional person name) 
  6. Click Next
  7. Add the item to a Section.   
  8. Add tags and notes.
  9. Click the checkbox that says "I will provide a personal copy to the library"
  10. Click Add
  11. Bring personal copy to 3rd floor Circulation Desk to be processed

Adding electronic material not owned by the Library using Manually Enter Citation Information 


If you have a PDF of the article/book chapter you would like on reserve, please email it to reserve@csusm.edu. If your PDF scan is not up to ADA standards or you do not have a PDF already, the Library will request any electronic material not owned by CSUSM through Inter-Library Loan or scan book chapters from books in the CSUSM collection. 

Steps:

  1. Navigate to Canvas, open the Course navigation menu and select Library Reserves.
  2. Once the list loads, click the + Add button and select Manual entry:                                                Leganto Add Item Menu
  3. Choose Type – Article or Book Chapter 
  4. Enter Title
  5. Click Next
  6. Enter all applicable fields (title, author, source, journal title, book title/chapter, volume, page numbers, etc.) 
  7. Add the item to a Section.
  8. Add tags and notes.
  9. Click Add 
     

Adding an item for a Library Purchase Request 

  1. Navigate to Canvas, open the Course navigation menu and select Library Reserves.
  2. Once the list loads, click the + Add button and select Manual entry
  3. Choose Type – Book 
  4. Enter Title
  5. Click Next
  6. Enter all applicable fields (title, author, ISBN, edition, publication date, publisher, place of publication, volume, and/or additional person name) 
  7. Add the item to a Section.
  8. Click Add 
  9. Add Purchase Request tag. 

If you use Mendeley or Zotero you can connect your account to Library Reserves Lists and then use the Import references option to add items to a list.

Steps:

  1. Click on the settings icon  in the top right corner and select Reference managers:
    Screenshot of the settings menu with a rectangle around the Reference managers option.
  2. Click the Add citation managers link and select from Zotero or Mendeley.
  3. Follow the prompts to connect your account.

Once your account is successfully connected you can add items to your list.

Steps:

  1. Click the Add button, then Import references and choose your reference manager.
  2. Select an item, choose a section to add it to then click the Add button.
  3. The item is added to your list.

  4. Click on the item to add tags and notes.

Understanding Item Statuses

Being Prepared/ Ready for Processing

When creating a list or adding new items to an existing list, items will show a status of "Being Prepared" or "Ready for Processing".

  • This status indicates that the list has been sent to the Library for review. Items in this status are visible to students. 

 

Complete

A “Complete” status indicates that the item is available and ready for students to checkout, view, or download.

  •  This status is for materials that do not need Library staff to process, for example, articles from our databases, ebooks, or streamed videos
  • Currently, items that are available will not show the "Complete" status. Items that are complete will not have "being prepared". 

More options for Library Reserves Items

From the item menu, there are more options for working with items, including:

  • Edit item - item details such as author, edition, etc. can be edited. 
  • Copy item -  copy the item to a different section or a different list. 
  • Move item - move an item to a different section or a different list. 
  • Save as favorite - add an item to your favorites list.
  • Quick Cite - cite an item in different bibliographic styles.
  • Set Complete - Library staff will use this after checking that items are avilable.
  • Remove this citation - delete the item (this cannot be undone).